Microsoft Word – Lesson 7

Activity Overview

Using tables is a great way to organize and present data. In this activity, you will practice creating and formatting a table.

New Skills

In this activity, you will practice how to:

1. Create a Table, Format Tables, and Create a Table from Existing Text.

Lesson

1. Open the Teacher Promotion.doc file.
2. Click the Show/Hide button if necessary to display the nonprinting characters.
3. Scroll down to locate the tabbed list. Select the text beginning with Amusement inclusions and ending with Marketing and Operations.
4. Convert this selected Text to a Table with 2 Columns. AutoFit the contents and be sure to Separate Text at the Tabs.
5. Insert a new Column to the Right of the last column. In the newly inserted column (which may be quite narrow), position the mouse pointer over the right border until the left-right arrow pointer displays, and then drag the right border to approximately 5.25 inches on the horizontal ruler.
6. In the newly inserted column enter the time blocks that have been allotted for each topic to the left as follows:
    

   Amusement inclusings	15 min
   Food & beverage inclusons	10 min
   Parking needs	5 min
   Added staff	5 min each
   Sweepstakes	15 min
   Giveaways	15 min
   Pricing	15 min total

    

7. Insert a new Row Above the first row of the table. Enter the following text:
    

   Topic

   Assigned Department

   Time

    

8. Select the table and change the Table AutoFormat to the Table Grid 4 format. Under Apply special formats to be sure there is NO check mark in the Last row and Last column check boxes. Clear them if necessary.
9. Select the table and change the table to AutoFit to Contents.
10. Center the table horizontally on the page between the left and right margins.
11. Insert an AutoText Filename in the Footer.
12. Save your document.
13. Print Preview the document and make sure it looks exactly the way you want it to.
14. Optional: Print your document for review.
15. Close Word.