What is Outlook?
Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.
With Outlook on your PC, Mac or mobile device, you can:
- Organize your email to focus on the messages that matter most.
- Manage your calendar to schedule meetings and appointments.
- Share files from the cloud so everyone always has the latest version.
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Stay connected and productive wherever you are.
Keyboard Shortcuts
General Shortcuts
| PRESS | TO DO THIS |
| F1 | Help |
| F3 | Find a contact or other item |
| F4 | Find or replace |
| F7 | Spellcheck |
| F9 | Check for new messages |
| F11 | Find a contact |
| F12 | Save As (only in Mail view) |
| Delete | Delete selected item (message, task, or meeting) |
| Shift+Ctrl+A | Create a new Appointment |
| Shift+Ctrl+B | Open the Address Book |
| Shift+Ctrl+C | Create a new Contact |
| Shift+Ctrl+E | Create a new folder |
| Shift+Ctrl+F | Open the Advanced Find window |
| Shift+Ctrl+H | Create a new Office document |
| Shift+Ctrl+I | Switch to Inbox |
| Shift+Ctrl+J | Create a new Journal Entry |
| Shift+Ctrl+K | Create a new Task |
| Shift+Ctrl+L | Create a new Contact Group |
| Shift+Ctrl+M | Create a new Message |
| Shift+Ctrl+N | Create a new Note |
| Shift+Ctrl+O | Switch to the Outbox |
| Shift+Ctrl+P | Open the New Search Folder window |
| Shift+Ctrl+Q | Create a new Meeting Request |
| Shift+Ctrl+U | Create a new Task Request |
| Ctrl+Alt+2 | Switch to Work Week calendar view |
| Ctrl+Alt+3 | Switch to Full Week calendar view |
| Ctrl+Alt+4 | Switch to Month calendar view |
Message Shortcuts
| PRESS | TO DO THIS |
| Shift+Ctrl+R | Reply All |
| Ctrl+A | Select All |
| Ctrl+B | Bold |
| Ctrl+C | Copy selected text |
| Ctrl+F | Forward message |
| Ctrl+H | Find and replace text |
| Ctrl+K | Check names against Address Book |
| Ctrl+O | Open |
| Ctrl+P | |
| Ctrl+Q | Mark selected message read |
| Ctrl+R | Reply |
| Ctrl+S | Save message as draft |
| Ctrl+U | Mark selected message unread |
| Ctrl+V | Paste copied text |
| Ctrl+X | Cut selected text |
| Ctrl+Y | Go to folder… |
| Ctrl+Z | Undo |
| Ctrl+Alt+J | Mark message as Not Junk |
| Ctrl+Alt+M | Mark message for download |
| Alt+S | Send message |
Quick Navigation
| PRESS | TO DO THIS |
| Ctrl+1 | Switch to Mail view |
| Ctrl+2 | Switch to Calendar view |
| Ctrl+3 | Switch to Contacts view |
| Ctrl+4 | Switch to Tasks view |
| Ctrl+5 | Switch to Notes |
| Ctrl+6 | Switch to Folder List |
| Ctrl+7 | Switch to Shortcuts |
| Ctrl+Period | Switch to next open message |
| Ctrl+Comma | Switch to previous open message |
| Alt+H | Go to Home tab |
| Alt+Left | Go to previous view in the main Outlook window |
| Alt+Right | Go to next view in the main Outlook window |