Welcome to Insert Objects. In this section we will cover the following topics:
Insert a Text Box
Insert Charts
Insert Tables
Embedding Charts and Tables
Insert Diagrams
Insert Word Art
Insert Videos
Working with Text Boxes
Insert a Text Box
1. Click the Text Box button on the toolbar.
2. Click to insert a text box, or click and drag to draw a text box.
3. Start typing to enter text.
Format a Text Box
Once text is added, you can format everything within that text box at once.
1. Click the outside border of a text box.
2. Format the text using the available formatting options:
Bold, italic, underline, colored type or colored background formatting can be used to draw attention to important information or to add emphasis to certain words or phrases in your document.
- Bolding text in a document makes the text appear in a thicker, darker font. This can be used to draw attention to certain words or phrases or to make them stand out from the rest of the text.
- Italicizing text causes the text to appear in a slanted, italicized font. This can be used to emphasize words or phrases or to indicate the title of a book or movie.
- Underlining text causes a line to appear underneath the text. This can be used to emphasize words or phrases or to indicate the title of a book or article.
- Changing the color of the font will change the text characters making them easier to read
- Changing background color only affects the background, not the font color. Background color changes can be used to add emphasis to certain words or phrases or make them easier to read.
Try using different formatting options to convey different meanings or to add visual interest to your document.
Resize and Move a Text Box
You can also resize or move a text box if needed.
1. Click and drag the resizing handles to resize a text box.
2. Click and drag the text box to move it to another position.
Insert Charts
Charts can be a great way to present data to your audience. Visual images are often easier to understand than hard-to-read numbers in a table.
When you insert a chart into presentation, you can link it to an existing files (See Embedding Charts and Tables below).
Chart Types
| Chart Types | |
|---|---|
| Column | Column charts are used to compare different values vertically side-by-side. Each value is represented in the chart by a vertical bar. |
| Line | Line charts are used to illustrate trends over time. Each value is plotted as a point on the chart and is connected to the other values by a line. |
| Bar | Bar charts are just like column charts, except they display information in horizontal bars rather than in vertical columns. |
| Pie | Pie charts are useful for showing values as a percentage of a whole. The values are represented by different colors. |
Adding a New Chart to a Presentation
1. Select the slide you want to add a chart to.
2. Click Insert on the menu bar.
3. Select a chart type.
A chart is inserted with some placeholder data.
When you add a new chart:
- It will link to a new Google Sheet.
- To update the chart, update the Google Sheet data.
READ: Learn how to edit chart data.
Editing a Chart
Once your chart is inserted and you have your own data you want to use, you can edit the chart to replace its data.
1. Select a chart.
2. Click the Linked chart options button.
3. Select Open source.
A spreadsheet opens up in the Google Sheets app, where you can enter your own data for the chart. You can also see the chart below the data.
4. Edit the chart in Sheets.
5. Click the Update button for the chart in Slides.
The chart is updated.
Insert Tables
Tables can be useful for organizing and presenting data in a clear and structured way, making it easier for readers to understand and interpret the information.
When you insert a chart into presentation, you can link it to an existing files (See Embedding Charts and Tables below).
Insert a Table
1. Select the slide you want to add a table to.
2. Click Insert on the menu bar.
3. Select Table.
4. Click to specify the number of columns and rows.
The table is inserted onto the slide.
Enter Text into a Table
Now that the table is inserted, it’s time to enter some text in it.
1. Click in the cell you want to add text to.
2. Type your text.
Insert a Row or Column
If you need to, you can easily add more rows and columns.
1. Click in a cell next to where you want to add a row or column.
2. Click Format on the menu bar.
3. Select Table.
Here you see the 4 options for inserting rows and columns:
- Insert row above
- Insert row below
- Insert column left
- Insert column right
4. Select an option to insert a row or column.
The new row or column is inserted.
Delete a Row or Column
If you later decide that you don’t need a row or column, you can delete it.
1. Click in a cell in the row or column you want to remove.
2. Click Format on the menu bar.
3. Select Table.
4. Select an option to remove a row or column.
The selected row or column is deleted.
Embedding Charts and Tables
You can also embed charts and tables to make it easier to keep all files up to date.
Important:
- People with access to your document or presentation will be able to view all linked charts, tables, or slides, even if they don’t have access to the file containing the original charts, tables, or slides.
- When linked objects are updated, any edits to the objects in the original file will override changes made in the new file. Learn how to update linked objects.
- NOTE: If you make edits to the linked chart or table in your new file, the changes won’t be copied to the original file.
- You can link the same linked object in many different documents or presentations.
Embedding Charts or Tables
1. Click Insert > Chart > From Sheets.
2. Click the spreadsheet with the chart you want to add, then click Select.
3. Click the chart you want to add.
If you don’t want the chart linked to the spreadsheet, uncheck “Link to spreadsheet.”
4. Click Import.
Edit, update, or unlink a chart or table
1. Click a chart or table to select it.
2. In the top right corner of the chart or table, click Link options > Open source.
You can now change the original file.
READ: Learn more about linking a chart or table to Google Docs.
Insert Diagrams
1. Select the slide you want to add a diagram to.
2. Click Insert on the menu bar.
3. Select Diagram.
The Diagrams pane opens on the right, where you can browse through the different types of diagrams available.
4. Select a category.
Select how many steps to include.
5. Select a color scheme.
The diagram previews reflect the color change.
6. Select a diagram style.
7. Replace the text in the diagram placeholder text boxes.
Keep changing the text in the placeholders until the diagram shows the information you want.
Insert Word Art
1. Select the slide you want to add word art to.
2. Click Insert on the menu bar.
3. Select Word art.
4. Enter text.
5. Press Enter.
The word art is created.
Format Text Borders
Unlike regular text, with word art, you have the ability to change the border on the text itself.
1. Select the word art you want to format.
2. Click the Border color button.
3. Select a border color.
4. Click the Border weight button.
5. Select a border weight.
The border around the text changes.
Resize Word Art
Another important difference between word art and a regular text box is that resizing a word art box resizes the text within it.
1. Select the word art you want to resize.
2. Click and drag the resizing handles to change the word art size and shape.
Insert Videos
You can insert videos in your presentations to add a little flair and emphasize your point. Just make sure to keep the videos short, so that they don’t become the main event.
Insert a Video
Videos that are inserted from a file are embedded directly into the Slides presentation, so the presentation file size will increase when videos are inserted.
1. Select the slide you want to add a video to.
2. Click Insert on the menu bar.
3. Select Video.
The Insert video dialog box opens, giving you a few ways to add a video to your presentation.
If you want to search YouTube for a video, you can do that here. Otherwise, you can paste the URL of a specific YouTube video, or insert a video that you have saved to your Google Drive.
4. Specify the video’s web or Google Drive location.
5. Click Select.
The video is inserted and can be resized and moved around just like any other object.
Format Video Options
There are a few playback options that let you change how the video will play during the presentation.
1. Select a video.
2. Click the Format options button on the toolbar.
3. Expand the Video playback group.
4. (Optional) Adjust the video start and end positions.