The Google Docs Screen
- Document Outline
The “Document Outline” button allows users to navigate through a document easily by creating a table of contents that displays the different sections, including headings, subheadings, and other breaks. When clicked, the feature opens a sidebar on the left-hand side of the screen, which can be used to jump to specific sections of the document by clicking the corresponding hyperlinks. This feature makes it simple to understand the overall structure of the document, and to navigate it efficiently, whether you need to edit, add information or navigate through headings and sections. - Document Name
The “Document Name” field allows the user to give a specific name to their document, which will be displayed on the tab of the browser window, and also will be the default name when the document is saved. It’s set to “Untitled document” by default, but can be changed to any desired name, which can be useful to keep track of multiple documents and identify it, especially when sharing with others. - Menu Bar
The “Menu Bar” is a set of tools located at the top of the window that provides access to various features and options in the program, such as creating new documents, editing text, formatting elements, inserting different elements like images, and accessing help resources. This menu acts as a control center for the program, giving the users quick and easy access to most of the features and options they use frequently. - Formatting Toolbar
The “Formatting Toolbar” is a set of tools that allows you to format the text in your document in various ways. The formatting toolbar is typically located above the document and includes buttons for adjusting the font type, font size, text color, text alignment, and other formatting options. Some of the key functions of the formatting toolbar include:
Undo and Redo, Print, Spelling and Grammar Check, and Format Painter.
Zoom (view level).
Font: face and size.
Text Style: bold, italic, underline, color (text color), and highlight color (background color).
Insert Link, Insert Commnet, and Insert Image.
Text Alignment: left aligned, centered, right aligned, and justified) and Line and Paragraph Spacing.
Lists: check, bullet, and numbered.
Indentation: increase and decrease indent.
Clear Formatting and Text Direction (left-to-right and right-to-left).
- Activity Dashboard
The “Activity Dashboard” provides a view of the changes made to a shared document. It displays information such as who made the changes, when they were made, and a summary of what the changes were. It also allows you to see who’s currently viewing the document and revert to earlier versions of the document. - Comment History
The “Comment history” allows the user to view and manage comments that have been added to a document. When the button is clicked, it opens a sidebar on the right-hand side of the screen displaying a list of comments, with information about who added it and when. The user can view, reply, resolve or mark as done comments, also the user can filter them by author, by type, and by status. - Google Meet
The “Google Meet” button is a feature that allows you to start a video meeting directly from within a document using the Google Meet video conferencing tool. When clicked, a new window opens, and the user can start a video meeting with the other collaborators working on the document. - Share Settings
The “Share settings” feature allows the user to control who has access to a document, and what level of access they have. It can be accessed by clicking on the “Share” button located on the top-right corner of the Google Docs window. When opened, it displays a list of people who have access to the document, and the level of access they have. The user can also set access permission for specific individuals or groups by entering their email addresses. The user can also make the document public, so that anyone with the link can view the document or set a password to protect it. The feature also allows to limit access to specific domains, means only people with email addresses in a specific domain can access the document. - Document Mode
“Document Mode” is a feature that enables real-time collaboration, allowing multiple users to edit a document at the same time. By default, when a document is open, it’s in “Editing mode”, where changes made by one user are visible to all others. Users can use “Suggesting mode” where changes are highlighted but don’t affect the original document until approved by the owner or editor. This feature improves efficiency for team projects and keeps everyone working on the same version of the document. - Google Account
The “Google Account” button allows the user to access and manage your Google account settings. When clicked, it opens a drop-down menu, providing access to different settings and options such as personal information, security settings, personalization options, and sign-out. This button makes it easy to manage account settings and personalize the Google Docs experience. - Show Side Panel
The “Show side panel” button allows users to open a sidebar on the right side of the document interface, which provides access to additional tools and options, such as explore, comments, activity, template gallery and add-ons. The sidebar can be hidden again by clicking the “hide side panel” button when it’s not needed. - Explore
The “Explore” feature that allows users to access various research and information resources directly from within a document. When clicked, it opens a sidebar on the right-hand side of the screen displaying options such as “Research”, “Define”, “Translate”, “Images”, and more. These options allow users to search the web for information, lookup the definition of a selected word or phrase, translate a selected word or phrase, search for and insert images, access information from third-party services like Google Maps, YouTube and more. - Scroll Bars
“Scroll bars” allow the users to navigate through the content of a document by moving the scroll bar up or down (typically located along the right-hand side of the document window), or the bottom of the window in some devices or browsers. Scroll bars are an essential feature for navigating through large documents or those that are longer than the size of the screen, and it’s convenient when the user wants to move quickly to a specific section of the document. - Document Body
The “Document Body” refers to the main area of a document where the text is typed I Google Docs, this area is located in the center of the screen, and it is surrounded by the toolbar and menu at the top, the ruler at the top and left sides, and the document outline and comments on the right side. This is the area where you write, edit, and format the content of your document.
