Introduction to Outlook

What is Outlook?

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.

With Outlook on your PC, Mac or mobile device, you can:

  • Organize your email to focus on the messages that matter most.
  • Manage your calendar to schedule meetings and appointments.
  • Share files from the cloud so everyone always has the latest version.
  • Stay connected and productive wherever you are.

Keyboard Shortcuts

General Shortcuts

PRESS TO DO THIS
F1 Help
F3 Find a contact or other item
F4 Find or replace
F7 Spellcheck
F9 Check for new messages
F11 Find a contact
F12 Save As (only in Mail view)
Delete Delete selected item (message, task, or meeting)
Shift+Ctrl+A Create a new Appointment
Shift+Ctrl+B Open the Address Book
Shift+Ctrl+C Create a new Contact
Shift+Ctrl+E Create a new folder
Shift+Ctrl+F Open the Advanced Find window
Shift+Ctrl+H Create a new Office document
Shift+Ctrl+I Switch to Inbox
Shift+Ctrl+J Create a new Journal Entry
Shift+Ctrl+K Create a new Task
Shift+Ctrl+L Create a new Contact Group
Shift+Ctrl+M Create a new Message
Shift+Ctrl+N Create a new Note
Shift+Ctrl+O Switch to the Outbox
Shift+Ctrl+P Open the New Search Folder window
Shift+Ctrl+Q Create a new Meeting Request
Shift+Ctrl+U Create a new Task Request
Ctrl+Alt+2 Switch to Work Week calendar view
Ctrl+Alt+3 Switch to Full Week calendar view
Ctrl+Alt+4 Switch to Month calendar view

 

Message Shortcuts

PRESS TO DO THIS
Shift+Ctrl+R Reply All
Ctrl+A Select All
Ctrl+B Bold
Ctrl+C Copy selected text
Ctrl+F Forward message
Ctrl+H Find and replace text
Ctrl+K Check names against Address Book
Ctrl+O Open
Ctrl+P Print
Ctrl+Q Mark selected message read
Ctrl+R Reply
Ctrl+S Save message as draft
Ctrl+U Mark selected message unread
Ctrl+V Paste copied text
Ctrl+X Cut selected text
Ctrl+Y Go to folder…
Ctrl+Z Undo
Ctrl+Alt+J Mark message as Not Junk
Ctrl+Alt+M Mark message for download
Alt+S Send message

 

Quick Navigation

PRESS TO DO THIS
Ctrl+1 Switch to Mail view
Ctrl+2 Switch to Calendar view
Ctrl+3 Switch to Contacts view
Ctrl+4 Switch to Tasks view
Ctrl+5 Switch to Notes
Ctrl+6 Switch to Folder List
Ctrl+7 Switch to Shortcuts
Ctrl+Period Switch to next open message
Ctrl+Comma Switch to previous open message
Alt+H Go to Home tab
Alt+Left Go to previous view in the main Outlook window
Alt+Right Go to next view in the main Outlook window
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